Effective as of: March 17, 2015
The Blue Ribbon Commission on Marijuana Policy is committed to protecting individual privacy, and we are particularly committed to protecting the personal information that you provide and entrust to us when using the Blue Ribbon Commission on Marijuana Policy website. This online privacy statement (the “Privacy Statement”) describes how we treat all user data collected by the Blue Ribbon Commission on Marijuana Policy during your visit to the Blue Ribbon Commission on Marijuana Policy Site, both technical data that is automatically collected and voluntarily submitted data.
For purposes of this Privacy Statement, the “Blue Ribbon Commission on Marijuana Policy Site” is the website whose home page is www.safeandsmartpolicy.org and includes all web pages whose domain name contains the following www.safeandsmartpolicy.org. Additionally, this is not the privacy statement for internet sites (e.g. blogs, forums or social networking sites) where the Blue Ribbon Commission on Marijuana Policy has a presence that are on websites other than the Blue Ribbon on Marijuana Commission on Marijuana Policy Site.
The Blue Ribbon Commission on Marijuana Policy may occasionally update this Statement. We will post any changes on this web page, so be sure to check back periodically. If we do make material changes, we will post a notice on our home page that the Privacy Statement has been modified and provide a link to the revised Privacy Statement. Any information that you submit after a change has been posted will be subject to the new provisions.
User Data We Collect
We collect two types of user data: (1) technical data that is automatically collected from all visitors to the Blue Ribbon Commission on Marijuana Policy Site (“Automatically Collected Data”); and (2) data that you voluntarily submit to us (described below under “Voluntarily Submitted Data”).
Automatically Collected Data. We automatically collect and store Internet Protocol (“IP”) addresses and domain names of the originating visitor’s computer on our server and may know some information you have previously provided through cookies. (See the section on “Cookies” below for more information.) We also track the number and frequency of hits per page as well as length of website visit, using IP addresses and/or session cookies. In addition, if you come to the Blue Ribbon Commission on Marijuana Site from a website link, we may also identify the source of that link.
Voluntarily Submitted Data. We may collect and store Voluntarily Submitted Data, including personal data, that you voluntarily provide, such as your name and postal address, phone number, e-mail address, and similar information, when you participate in certain activities on the Blue Ribbon Commission on Marijuana Policy Site.
Other Collected Data. We also may collect data concerning your use of the Blue Ribbon Commission on Marijuana Policy Site or interest in Blue Ribbon Commission on Marijuana Policy communications. We may use this data for a number of reasons, including taking account of your interests in our work so that you do not have to miss the opportunity for us to inform you about Blue Ribbon Commission on Marijuana Policy issues you care about most.
We may transfer a Long-term Cookie in circumstances in which you are notified prior to the cookie being stored. For example, when you select a “remember” option on the Blue Ribbon Commission on Marijuana Policy Site, a Long-term Cookie will be stored on your browser on your computer or device solely for the purpose of automatically filling in the information you have asked to be remembered, for example, when you write to the commission through the site.
We may use Session Cookies whenever you visit the Blue Ribbon Commission on Marijuana Policy Site for our website traffic analytics application. Session Cookies last only as long as your browser session. They expire when you close your browser and are not permanently stored on your computer or device. Some of our website analysis and functionality, such as maps and videos, are provided through third-party functionality and require the use of Short-term Cookies. These Short-term Cookies are set to expire within one hour of their being placed on your browser on your computer or device.
How We Use The Data We Collect
In addition to the uses described above, we use Automatically Collected Data to identify the source outside of the Blue Ribbon Commission on Marijuana Policy Site of user traffic (for example, umich.edu, or aol.com) so that we can evaluate what content is persuading web users to become involved in the Blue Ribbon Commission on Marijuana Policy’s work. We use Automatically Collected Data, including IP addresses and/ or Session or Short-term cookies, that indicates which sections of the Blue Ribbon Commission on Marijuana Policy Site are most visited so that we can perform website traffic analysis, evaluate the popularity of our different web pages and continue to improve the Blue Ribbon Commission on Marijuana Policy Site.
[The Blue Ribbon Commission on Marijuana Policy Site is hosted by servers in the United States.] Accordingly, if you are located outside of the United States, the Voluntarily Submitted Data you provide to us will be transferred to the United States. By submitting your Voluntarily Submitted Data, you consent to its transfer and storage in the United States and its use in accordance with the purposes for which it was originally collected (see below regarding third-party sharing of Voluntarily Submitted Data from non-U.S. residents).
If you are a U.S. resident, we may also from time to time combine your Voluntarily Submitted Data with some publicly available data collected from third parties to improve our services to you and for our own internal marketing, communications, and fundraising purposes.
Third Party Sharing
Generally, we do not share Automatically Submitted Data, Voluntarily Submitted Data or Other Collected Data with third parties. However, we do share such data with those third-party service providers who fulfill your orders or transactions, contact you on our behalf, or facilitate some other aspect of Blue Ribbon Commission on Marijuana Policy activities, services or products, including those third-party service providers who collect, process, store and transmit information we collect on this website on our behalf and those third-party service providers we use to assist us in our fundraising and communications efforts. These service providers have access to your Voluntarily Submitted Data solely for the purpose of providing these services to us on our behalf, and they are contractually prohibited from sharing your Automatically Submitted Data and Voluntarily Submitted Data with third parties other than subcontractors assisting them in their providing these services to us who also are contractually prohibited from sharing your Automatically Submitted Data and Voluntarily Submitted Data with any other third parties. Please note that we do not share data from non-U.S. residents with any other third parties (except where required by law, see below), even if a non-U.S. resident has subsequently authorized such use, for example, by checking an opt-in request.
Finally, we may disclose and use Voluntarily Submitted Data regardless of where you reside in special circumstances when it is necessary to enforce our User Agreement or this Privacy Statement, or when we, under what we hope to be extraordinary and infrequent circumstances, in good faith, truly believe that the law requires us to disclose your Voluntarily Submitted Data to third parties.
Except as described in this Privacy Statement, we will not share your Voluntarily Submitted Data with any third party unless we first notify you and offer you an appropriate choice to consent to such further use, for example, through an opt-out or opt-in request.
As discussed in the preceding section, to support certain functions carried out on the Blue Ribbon Commission on Marijuana Site, the Blue Ribbon Commission on Marijuana Policy uses third-party service providers. In limited instances with respect to specific optional functions on the ACLU of Northern California Site, these third parties may have data collection, use or security procedures that differ from the practices outlined in this Privacy Statement and that may impact users of those optional functions. For example, a third-party service provider may allow us to stream videos through the Blue Ribbon Commission on Marijuana Policy Site on an embedded video player (e.g., the YouTube embedded player) and, by viewing that video on the Blue Ribbon Commission on Marijuana Policy Site, you are actually accessing that service provider’s website and subject to its data collection, use or security procedures. This third party may, for example, transfer a Long-term Cookie to your computer when you use this functionality. Please make sure that you review that third party’s procedures prior to using that optional functionality. In cases where it is not clear that you are using a third party’s functionality (i.e., it is not branded as the functionality of a third-party), we will notify you that your use of the functionality is subject to a third party’s data collection, use and security procedures and identify that third party.
The Blue ribbon Commission on Marijuana Policy does not, and requires that its third-party service providers that have access to Voluntarily Submitted Data do not, transmit emails outside the Blue ribbon Commission on Marijuana Policy system that contain Voluntarily Submitted Data unless that information is sent in a secure (e.g., password protected) manner or the Blue Ribbon Commission on Marijuana Policy has your consent.
With your consent, such as when you send emails to or receive emails from Blue Ribbon Commission on Marijuana Policy personnel or you decide to use any Blue Ribbon Commission on Marijuana Policy website email functionality, the information transmitted in those communications, including your email address, will be transmitted across the internet in an unencrypted manner.
We do not knowingly collect information from children under the age of 13.
The Voluntarily Submitted Data we collect about you is stored on a secure, password protected server and only authorized personnel have access to your information. We use industry-standard encryption technologies with respect to the receipt and transfer of Voluntarily Submitted Data you submit to us on the Blue Ribbon Commission on Marijuana Policy Site and only authorized personnel have access to your information. Nevertheless, despite our best efforts, no transmission over the Internet and no data storage method can be guaranteed to be 100% secure.